GPC Federal Council Nomination and Election Rules

As amended by Federal Council in 2020. These rules govern the nomination and election of members to Federal Council.

  • 1.  Federal Council has mandated its Governance Committee with the authority to oversee the nomination and election processes throughout the internal elections period and to ensure their fairness.
    • 1.1 To preserve the neutrality and fairness of the Committee, any member of the Governance Committee who has submitted their application for election or re-election to Federal Council must not take part in any meetings or discussion regarding elections fairness, nominations, or the Federal Council contestant search.
    • 1.2 The internal elections period is defined as being the period of time between the date that nominations for Federal Council positions open and the date that internal election results are announced (inclusive).
  • 2. Email reporting and communication with the Party pursuant to these rules will be at nominations@greenparty.ca. Communication by mail or courier will be at the mailing or courier address of the Party's National Office in Ottawa, Ontario.

Nominations

  • 3. The Party's website at www.greenparty.ca will contain the necessary information and forms with a link on the front page of the site in order for a Party member to run for Federal Council, including, but not limited to:
    • 3.1 The dates nominations open and close, and instructions for the completion of the nomination.
    • 3.2 The list of Federal Council positions up for election.
    • 3.3 Links to online nomination forms, including:
      • 3.3.1 Federal Council Election application form
      • 3.3.2 Contestant profile
      • 3.3.3 Nominator signature form(s)
  • 3.4 Additional information will be available on the Party's website, including:
    • 3.4.1 Federal Council position job descriptions
    • 3.4.2 Federal Council Handbook
    • 3.4.3 Federal Council Nomination and Election Rules
    • 3.4.4 Preferential ballot procedures
    • 3.4.5 Party governance documents (Party Constitution and Bylaws, Fund Bylaws, Federal Council Code of Conduct, Membership Code of Conduct).
  • 4. Contestants must submit a Contestant profile that includes:
    • 4.1 A statement of a maximum length of 250 words, if writing in English, or of 300 words if writing in French, that promotes their candidacy, including related governance experience and qualifications. Statements received in only one language will be translated by the Party.
    • 4.2 A high-resolution electronic photo.
    • 4.3 The written confirmation of their nominators (which may be an email, screenshot, or their signature on a nomination form), including each nominator name and either the nominator's current mailing address, email address, or phone number.
    • 4.4 Five or more members are required to nominate for provincial/territorial representatives positions, and twenty or more members are required for an Executive position nomination.
    • 4.5 Emails which prove a nominator's agreement to nominate a contestant shall be provided to the contestant. The contestant in turn shall provide a copy of the email for verification to nominations@greenparty.ca.
    • 4.6 Nominators must be members in good standing on the date they nominate, and be in good standing until the close of voting, and their membership status will be verified.
    • 4.7 Contestants will be informed by staff when the applicable minimum number of nominators have been verified. Contestants will immediately be informed by staff when a nominator is found to be invalid and may provide an alternate nominator at any time during the period in which nomination applications are open. After the close of nomination applications, Contestants who are found to have an invalid nominator will have 48 hours from the time they are notified by staff to provide an alternate.
    • 4.8 Optionally, the contestant may include any phone numbers or email addresses where members may reach them, and any web site address where members may find out more about them and their nomination.
    • 4.9 Prospective Contestants may not list themselves as one of their required nominators.
    • 4.10 Contestants will be asked to respond to a qualifications table that will be provided to members to assist their decision in choosing Federal Council members.
  • 5. Contestants must have been members in good standing of the Party for a minimum of three months at the time of their nomination and:
    • 5.1 Have no outstanding debts to the Party at the time of the election.
    • 5.2 Have not initiated legal action against the Party or officers of the Party acting in their official capacity.
    • 5.3 Have passed the Contestant vetting requirements as outlined by the Governance Committee. A prospective Contestant will be disqualified if:
      • 5.3.1. They have an existing public reputation that is damaging to the GPC.
      • 5.3.2. They have previously been suspended or expelled from the GPC.
      • 5.3.3. They are the subject of an active Ombuds and Appeals Committee complaint.
    • 5.4 Continue to be a member in good standing until the close of voting.
  • 6. Contestants who fail to meet these and other requirements will be disqualified. Elected Contestants must continue to be members in good standing for the period of their service on Federal Council.
  • 7. Contestants can run for only one Federal Council position. Individuals who hold a Federal Council position and wish to run for a different Federal Council position must announce their resignation (effective from the close of the elections) from their Federal Council position prior to nomination. If planning to run for a different position, the member of Council must announce their intention at least one month before the close of nominations.
  • 8. Contestants for the positions of Vice President French and Vice President English are recognized on their application as Francophone or Anglophone by self-declaration.
  • 9. An electronic copy of the prospective Contestant’s complete Nomination Package must be submitted by the close of nominations. The Nomination Package is to be legible and include all information required by the forms.
  • 10. The Party will evaluate the Nomination Package and within ten (10) business days of receiving the completed Nomination Package will notify prospective Contestants, at their primary email address provided, whether or not the Party accepts their candidacy as a Contestant.
  • 11. All nominated Contestants will be issued a Party email address for the duration of the internal elections period. However, a contestant may use a personal email address if they so wish.
  • 12. Following the close of nominations, the Party will inform Party members of the names and election information of all Contestants.
  • 13. Nominator names will be published.

Elections

  • 14. Members will be sent voting instructions at least thirty (30) days prior to the close of voting in order for them to vote. The Governance Committee will ensure the fairness, reliability, and security of the electronic and paper voting system through the services of a volunteer scrutineer.
  • 15. The election information for each Contestant will include the text, photo, and list of nominators that were submitted as part of the Contestant’s Nomination Package. The Party will include a disclaimer stating that the messages represent the views of the Contestants only. The Party reserves the right to edit Contestant submissions if they contain an inappropriate message, as determined by the Governance Committee. The Party will not correct grammar, spelling, or translation errors in submitted text and will not correct poor quality in submitted photos.
  • 16. Due to privacy concerns, Contestants will not have, and are not to have, direct access to Party membership lists to promote their campaign.
  • 17. Contestants will be provided with the following opportunities to communicate directly with members in good standing in their respective constituencies during the internal elections period:
    • 17.1. One message of a maximum length of 250 words,  if writing in English, or of 300 words if writing in French, to be delivered by Party staff during the internal elections period. A schedule will be prepared by staff and made available to the contestants with a deadline specified.
    • 17.2 Access to the Party’s Volunteer Slack platform, through which they can interact with members.
  • 18. Contestants will be provided with the contact information for all Party Electoral District Associations (EDAs) within their respective constituencies.
  • 19. The election information will be included in the mail out to those members who have requested a paper ballot.
  • 20. EDAs are not permitted to contribute to any Contestant’s Federal Council election campaign monetarily or in any non-monetary way, and must remain neutral with regard to Federal Council Contestants. EDAs may support the Federal Council elections process by providing opportunities for members to learn more about the Contestants and by encouraging voting.
  • 21. EDAs wishing to host an event with a Contestant for a Federal Council position during the internal elections period must notify the Party at nominations@greenparty.ca in advance of announcing or holding the event and must demonstrate that all Contestants for that position have been provided equal opportunity to participate in the event.
  • 22. EDAs wishing to distribute information shared with them by a Federal Council Contestant to their members must share information from all other Contestants for the same position in the same message.
  • 23. EDAs must ensure the accuracy of voting information they share with their members. EDAs are not permitted to distribute inaccurate, misleading, or incomplete information about the internal elections processes.
  • 24. Contestants must spend no more than $1000 on any Provincial or Territorial Representative campaign, including travel and accommodation costs, and no more than $2000 on any Executive Council campaign.
  • 25. All financial expenses and any financial contributions directed to a Contestant’s campaign will not be administered by the Party, but the contributor's name and contact information, amount contributed, and date received must be reported to the Party for any contribution received that is more than $20. Contributions directed to a Contestant’s campaign will not qualify for an official receipt for income tax purposes.
  • 26. All Contestants are required to submit within 7 days after the close of voting:
    • 26.1 A declaration stating they have not exceeded the campaign spending limit.
    • 26.2 A report detailing all campaign expenses and all contributions of $20 or more made to their campaign.
  • 27. Any debts incurred by a contestant's campaign are the responsibility of the contestant. The Party will take no responsibility for any such debt.
  • 28. The election will be conducted by Preferential Ballot (a Ranked Ballot). All positions will be contested by “None of the Above” (NOTA).


Fairness

  • 29. No intentional distortions or misstatements of fact, or views that are libelous may be published on a GPC-sponsored website, blog, or Slack platform. Members who choose to post are responsible for the content they publish. Aggrieved persons may submit a request for their removal to the Governance Committee which must be passed by a 3/4 majority vote of that committee to be removed.
  • 30. No Contestant may make or distribute negative, personal statements about another Contestant. No Party functionary (which may include any current Federal Council member, Shadow Cabinet member, or Governance Committee member) may make or distribute negative, personal statements about any Contestant. No Party member is permitted to make or distribute negative, personal statements about any Contestant in the media or via any official GPC communication platform.
  • 31. In order to protect the integrity of the GPC’s internal complaints procedures, Contestants must undertake to refrain from discussing any ongoing Ombuds and Appeals Committee or Members’ Code of Conduct membership review processes during the internal elections period. Failure to do so may result in disqualification.
  • 32. Party staff and Governance Committee members not participating in the internal election process as Contestants must remain impartial and refrain from publicly supporting or campaigning for or against any Contestant(s) during the internal elections period, including financially. Any staff member wishing to support a Contestant is required to resign from their position and reapply under normal hiring practices.
  • 33. Members of the Green Party of Canada may participate on the GPC Volunteer Slack platform, consistent with the Members’ Code of Conduct and GPC Slack Policy.
  • 34. Contestants must accept the internal election results and refrain from negative campaigning after the internal election results are announced.
  • 35. The Governance Committee may allow minor variances to these rules if there are exceptional circumstances (e.g. an extension of time if an emergency hospitalization prevents a contestant from submitting their nomination on time), and the Governance Committee considers it fair.
  • 36. A Contestant may occasionally encounter difficulties with another Contestant in the course of the internal elections period. Contestants are expected to refrain from publicly alleging that another Contestant has violated the internal election rules without confirmation from the Governance Committee that an infraction has occurred. Any conflict that arises should be resolved as soon as possible, using the following steps:
    • 36.1 The Contestant is encouraged to resolve the issue directly and constructively with the other Contestant(s) involved. Many potential conflict situations are best addressed informally as soon as possible after the alleged conflict arises.
    • 36.2 If a Contestant is unable to resolve the issue directly with the other Contestant(s), they must promptly bring the conflict to the attention of the Governance Committee through nominations@greenparty.ca.
    • 36.3 If a Contestant is unsatisfied with the ruling of the Governance Committee, they must promptly bring the conflict to the attention of the Ombuds and Appeals Committee for resolution.