GPC Federal Council Election and Appointment Rules

Approved by Federal Council on February 25th, 2022.

Preamble

The GPC Federal Council Election Rules are developed in accordance with the six core Green principles.

1. Oversight

1.1 The Federal Council Governance Committee governs the Federal Council election process, including all nomination and election processes during the elections period, beginning on the date nominations open and ending on the date results are announced.

1.2 Any member of the Governance Committee or of Federal Council who intends to submit or has submitted an application for election or re-election to Federal Council must recuse themselves from all deliberations and decisions regarding the election process.

1.3 The members of the Governance Committee eligible to participate in deliberations and decisions regarding the election process are referred to as the Federal Council Election Oversight Subcommittee (the Subcommittee), which is automatically constituted at the start of the elections period. The Subcommittee selects its own Chair(s).

1.4 The members of the Subcommittee must remain neutral for the duration of the elections period. This includes nominating, endorsing or otherwise supporting or opposing any nominee or candidate.

1.5 If there are fewer than five members of the Governance Committee eligible to serve on the Subcommittee at the start of an election period, Federal Council shall appoint additional voting members to reach that minimum.

1.6 During the elections period, the Subcommittee meets weekly. Between meetings, the Subcommittee discusses issues and makes necessary decisions by email. Every effort is made to achieve consensus before reverting to a vote.

1.7 During the elections period, the Subcommittee makes a weekly general report of activities to the Executive Council.

1.8 The Subcommittee receives election results directly from the online voting company and presents those results to Federal Council.

1.9 The GPC Federal Council Election Rules, application form (Appendix A) and timeline shall not be amended once the nominations period has opened, except in the case of unforeseen and unavoidable events beyond the reasonable control of the Subcommittee and the Party.

2. Information

2.1 For the duration of the election period, the opening page of the Party website at greenparty.ca shall provide a link to current election information, including these Election Rules and the election timeline (dates for opening and closing of nominations, opening and closing of voting, and announcement of results).

2.2 Additional information available on the Party website includes Federal Council job descriptions, the Federal Council Handbook, the Federal Council Code Of Conduct, the Members’ Code of Conduct, the Constitution and Bylaws, and the Transparency and Confidentiality Policy.

3. Communication, Questions, and Complaints

3.1 All communication concerning clarification of these Rules and the election process must be submitted by email to the Subcommittee via elections@greenparty.ca. Phone calls will not be accepted under any circumstances. Staff and Subcommittee members must direct callers to email elections@greenparty.ca.

3.2 Any member who is dissatisfied with any aspect of the elections process as outlined in these Rules may file a complaint with the Subcommittee.

3.3 All complaints about rule infractions must be submitted in writing to the Subcommittee using the GPC Federal Council Election Complaint form (Appendix B). Written complaints in any other form and verbal complaints will not be accepted.

3.4 Anonymous complaints will not be accepted.

3.5 Complaints are acknowledged within 24 hours of reaching the Subcommittee and will be addressed within seven days.

3.6 Complaints that refer to issues not encompassed by these Rules will be acknowledged but not addressed. A list of those issues will, however, be retained for possible inclusion in the next version of the Rules.

3.7 If a member is dissatisfied with a decision made by the Subcommittee, such complaints shall be directed to the Ombuds and Appeals Committee.

4. Eligibility

4.1 Nominees must have been Party members in good standing for a minimum of three months prior to the opening date of nominations and must remain members in good standing throughout the elections period.

4.2 Nominees must have no outstanding debts to the Party as of the opening date of nominations.

4.3 Nominees must not have shown, within reasonable recency, a pattern of actions, and must not have published statements, that would be considered to be in breach of the Members’ Code of Conduct, or in violation of the six core principles of the Global Greens.

4.3.1 A “published statement” is a statement formally made public or prepared and printed for distribution and sale by the person who made the statement.

4.4 Nominees are allowed to apply for only one Federal Council position. An incumbent Councillor in a position that would not otherwise be up for election who wishes to apply for election to a different position must advise the Executive Director to include their position in the upcoming elections.

4.5 The following people are ineligible to run for Federal Council:

4.5.1 Employees of the Party, of an MP, or of the Party Leader (including contractors);

4.5.2 Anyone applying for employment with the Party, an MP or the Party Leader;

4.5.3 Former employees of the Party, of an MP or of the Party Leader whose employment with the Party, an MP or the Party Leader ended less than two years before the opening of Federal Council nominations;

4.5.4 Any spouse, common-law partner, parent, parent-in-law, sibling, sibling-in-law, biological or adoptive child of: employees of the Party, an MP of the Party, the Party Leader, or Members of Federal Council.

4.6 Nominees must have access to email and a reliable Internet connection.

5. Application

5.1 Nominees must submit a completed, legible application via the official form on the Party website by the close of nominations. The application form must include:

5.1.1 A candidate profile of 350 words or less if writing in English, or of 425 words or less if writing in French, which promotes their candidacy and outlines any relevant experience and qualifications. Profiles may be submitted in English and/or French. Profiles received in only one language will be translated by the Party.

5.1.2 One digital photo of the applicant/nominee.

5.1.3 A complete list of nominators, as per Bylaw 2.1.1.1 or 2.1.2.1, for the position being sought. Nominees must obtain written permission from nominators, including permission to publicly name them as nominators. Proof of permission must be provided.

5.1.4 Contact information for communication with the Subcommittee and Party staff.

5.1.5 Optional: Any contact information that the nominee would like to share with the Party membership (phone, email, website, etc.).

5.2 A nominee will be notified by email of errors/omissions in their application within 2 business days of receipt and is required to provide revisions within 48 hours of notification by staff.

5.3. An application will be rejected if it is late or remains incomplete after the notice given and the time allowed to correct, or if the applicant is not eligible.

5.4 Nominees shall be notified by email of their acceptance or rejection as a candidate within 5 days of the close of nominations. If an application is rejected, the applicant shall be informed of the reason(s).

6. Publication of Election Candidates

6.1 Within 2 days of acceptance, a nominated candidate shall be issued a greenparty.ca email address which will remain in effect until the announcement of results. The candidate may also use a personal email address.

6.2 Following the close of nominations, the name, photo, profile, and nominators of all candidates shall be published on the Party website, and members shall receive an email directing them to that information. Members who require paper ballots shall receive this information by mail.

6.3 Text submitted by candidates is accompanied by a Party disclaimer that the messages represent the views of the candidates only. The Subcommittee reserves the right to delete any statement which is defamatory or contravenes these Rules. Errors in grammar or spelling will not be corrected, and photo quality will not be improved.

7. Campaigning During Elections

7.1 Candidates are not allowed direct access to Party membership lists.

7.2 The Party publishes two messages from each candidate in addition to the candidate profile. Each message can be no longer than 250 words in English or 300 words in French. The elections timeline will include the deadlines for submission of each message, and their dates of publication.

7.3 From the opening of nominations until the close of voting, the Party will not use the names or photos of potential candidates for advertising purposes.

7.4 Publicity for member-organized events may be provided at the discretion of the Executive Director only if the event organizers have offered equal opportunity to participate to all candidates for any given position.

8. EDA Involvement During Elections

8.1 EDAs must not support any one candidate or group of candidates to the exclusion of others.

8.2 EDAs must not reference any candidate website other than the candidate pages on the official Party website (http://www.greenparty.ca).

8.3 EDAs may support the electoral process by providing opportunities to all candidates for any given position to engage with their members and by encouraging voting.

8.4 To host an event with candidates in attendance, an EDA must notify the Subcommittee at elections@greenparty.ca three days in advance of the event, providing evidence that all candidates for the position have been afforded equal opportunity to participate.

8.5 To distribute information about candidates, an EDA must provide information about all candidates for the position in the same message.

8.6 EDAs are responsible for the accuracy of voting information provided to their members. Inaccurate, misleading, or incomplete information about the election process is not allowed.

8.7 The rules in this section also apply to Provincial/Territorial Organizations and Regional Associations.

9. Conduct During Elections

9.1 Subcommittee members and Party staff must remain entirely impartial. If a Subcommittee or staff member wants to nominate or endorse a contestant, they must first resign their position. Any other member may, as an individual, nominate, endorse, support, or campaign for any candidate.

9.2 Candidates must not utilise any resources or information to which they have access by virtue of their official position in the Party (or in a Unit thereof) in support of their campaign. Candidates’ access to GVote will be suspended upon the acceptance of their application and through the remainder of the elections period.

9.3 No individual is permitted to utilise any resources or information to which they have access by virtue of their official position in the Party (or in a Unit thereof) in support of a candidate.

9.4 Candidates and Party functionaries must not make or distribute inaccurate or defamatory statements about candidates.

9.5 Candidates must not publicly discuss ongoing Ombuds and Appeals Committee or Code of Conduct reviews during the elections period.

9.6 Candidates must not publicly allege that an infraction of the election rules has occurred without a ruling from the Subcommittee that the infraction actually occurred. Such rulings shall be made public, but shall not include the name of the original complainant.

9.7 Conflict between candidates is to be resolved as soon as possible. The first step is to address the issue privately in a direct and constructive manner. If resolution cannot be reached, the issue must be taken to the Subcommittee. If the ruling of the Subcommittee is unsatisfactory, the issue can be taken to the Ombuds and Appeals Committee.

9.8 Candidates must accept the election results with grace, refraining from negative comment.

9.9 Candidates must conduct themselves in accordance with the Members’ Code of Conduct and the six core principles of the Global Greens during the elections period.

9.10 Candidates are not permitted to campaign as affiliated groups or teams. Affiliation includes, but is not limited to, running a shared website and publishing a common platform or plan. Individual candidates may express support for other individual candidates as members.

10. Voting

10.1 Voting instructions and ballots must be emailed/mailed to members at least 30 days prior to the close of voting (election day).

10.2 At least two reminders to vote must be emailed/mailed to members during the voting period. The reminders must have the words "vote" and "ballot" clearly featured in the subject line.

10.3 The Subcommittee shall ensure the fairness, reliability and security of the electronic and paper voting system. The process shall be delegated to a competent, trusted third party which will handle all electronic and paper ballots. The Party will be responsible for retaining detailed records of voting, and results, for all Federal Council elections.

10.4 The election shall be conducted by the Instant Runoff vote counting method for single-seat, preferential, ranked ballots. First to achieve a majority is the winner. In case of a tie between the top two contestants, the majority will be determined by adding remaining ballot preferences. If the election results in a tie, a coin shall be tossed.

10.5 An election cannot be cancelled once the nomination period has opened, except in the case of unforeseen and unavoidable events beyond the reasonable control of the Subcommittee and the Party.

10.6 An election cannot be annulled once the voting company has submitted the results.

10.7 The security and reliability of the online voting company must be trusted. The verified results from the voting company are simply received rather than accepted or rejected.

11. Election Finances

11.1 No campaign spending or donations, either by candidate or members on behalf of a candidate, are permitted as part of the Federal Council nominations and elections processes.

11.2 Individuals must pay their own membership fees. Reimbursement of membership fee costs by another individual is prohibited.

 

Appendix A: GPC Federal Council Election Nomination Application Form

We respect your privacy. Information that you provide in the "Eligibility" section will not be stored in our database, and will be handled only by authorized election officials.

(The online version has drop down menus, text boxes, radio buttons and word counters where applicable.)

Position Sought:

First Name:

Last Name:

Address:

Email Address:

Phone Number:

Eligibility Questions

Are you a Green Party of Canada member in good standing (and have been for three months or more) yes / no

Do you currently have any outstanding debts to the GPC? yes / no

Do any of the following apply to you? yes/no

  • Employee of the Party, of an MP or of the Party Leader within the last two years (including contractors)
  • Applicant for employment with the Party, an MP or the Party Leader
  • Spouse, common-law partner, parent, parent-in-law, sibling, sibling-in-law, biological or adoptive child of: an employee of the Party, an MP of the Party, the Party Leader, or a Member of Federal Council

Do you have access to email and a reliable internet connection? yes/no

Have you undertaken any recent actions that would reasonably be considered to be in breach of the Members’ Code of Conduct, or in violation of the six core principles of the Global Greens? [optional field to provide text answer]

Have you published any statements that would reasonably be considered to be in breach of the Members’ Code of Conduct, or in violation of the six core principles of the Global Greens? [optional field to provide text answer]

Candidate Profile for Publication

Public Email:

Public Website:

Public Phone:

Volunteer Slack Username:

Candidate Photo:

Candidate Statement:

Maximum 350 words in English, 425 words in French. Your application is not complete without this statement.

Nominators

Please provide proof of written confirmation for each nominator: Minimum 20 nominators for Executive Council positions, 5 for provincial/territorial representatives. Confirmation must include permission to publicly name them as nominators.

Your application is not complete without the correct number of nominators. If your nominators are found not to be members in good standing, you must provide alternates.

Confirmation Questions

I give the GPC permission to disclose the information included in my Contestant profile and certify that the information provided above is correct. yes / no

I have read and agree to abide by the GPC Federal Council Election Rules. yes / no

 

Appendix B: GPC Federal Council Election Complaint Form

(The online version has drop down menus, text boxes, radio buttons and word counters where applicable.)

First Name:

Last Name:

Address:

Email Address:

Phone Number:

I allege that the following section(s) of the GPC Federal Council Election Rules have been contravened (please state the specific section number of the rule contravened):

Date(s) of the alleged contravention of the Rules:

Candidate(s), member(s) or Party functionary(s) involved in the alleged contravention:

Description of the alleged contravention of the Rules: